TRIOLINK.ASIA’S SUPPLIER QUALIFICATION FORM

Become a Trusted Partner

At Triolink.Asia, we’re committed to building strong, mutually beneficial relationships with our suppliers. We believe in partnering with businesses that share our values of quality, reliability, and ethical practices. To ensure we’re working with the best, we’ve developed this comprehensive Supplier Qualification Form.

This form allows us to gather essential information about your company, your products, and your operational standards. By completing this form, you’ll provide us with the necessary details to evaluate your potential as a valued partner. We’re particularly interested in suppliers who demonstrate a commitment to:

• Quality and Consistency: Providing products and services that meet or exceed our standards.
• Ethical Practices: Upholding high ethical standards in all aspects of your business.
• Compliance: Adhering to all relevant local, national, and international regulations.
• Sustainability: Embracing environmentally and socially responsible practices.

We encourage all potential suppliers to complete this form thoroughly and accurately. The information you provide will be treated with the utmost confidentiality.

Thank you for your interest in partnering with Triolink.Asia. We look forward to reviewing your application and exploring potential opportunities for collaboration.

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TRIOLINK.ASIA’S SUPPLIER QUALIFICATION FORM

PART 1: COMPANY INFORMATION & LEGAL COMPLIANCE

• Company Legal Name:
• Trading Name (if different):
• Head Office Address:
• Registered Address (if different):
• Website:
• Year Established:
• Legal Form of Entity (e.g., LLC, Corporation, etc.):
• Registration Number/Tax ID:
• Contact Person:
  • Name:
  • Title:
  • Phone:
  • Email:
• Number of Employees:
• List all countries where you operate:
• Provide copies of relevant business licenses and permits.
• Are you currently involved in any legal disputes or investigations? If yes, please provide details.
• Do you comply with all applicable local, national, and international laws and regulations? (Specify key regulations relevant to your industry).

PART 2: BUSINESS & PRODUCT INFORMATION

• Primary Products/Services Offered:
• Detailed Product Description (including materials, processes, and specifications):
• Production Capacity (per unit time):
• Key Markets Served (including % breakdown):
• Export Experience (including countries and product types):
• List all relevant certifications (ISO 9001, ISO 14001, SA8000, Oeko-Tex, Organic Certifications, Fair Trade, etc.):
• Provide detailed product catalogs/brochures (attach files).
• List your top 5 clients (including contact information if possible).
• Are you a manufacturer, distributor, or trading company? Please provide details of your supply chain.
• Minimum Order Quantity (MOQ):
• Lead Time (production and delivery):
• Do you have a product recall procedure?

PART 3: FINANCIAL & TRADE INFORMATION

• Annual Revenue (last 3 years, provide audited financial statements if possible):
• Bank References (Name, Address, Contact):
• Trade References (at least 3, including contact information):
  • Company Name:
  • Contact Person:
  • Phone:
  • Email:
• Payment Terms Accepted:
• Currency Accepted:
• Incoterms Used:

PART 4: QUALITY CONTROL & TRACEABILITY

• Detailed description of your Quality Management System (QMS):
• Do you conduct internal audits? How often?
• Do you have a documented quality control process for raw materials, production, and finished goods?
• Do you have a system for product traceability? (e.g., batch numbers, lot codes)
• Do you use any third-party testing or inspection services? If so, please provide details.
• Do you have a non-conformance and corrective action procedure?
• Do you have a system for handling customer complaints?

PART 5: ENVIRONMENTAL , SOCIAL & GOVERNANCE (ESG)

• Environmental:
  • Do you have an environmental policy?
  • Do you monitor and reduce your environmental impact (e.g., waste, emissions, water consumption)?
  • Do you comply with environmental regulations (e.g., REACH, RoHS)?
  • Do you have any environmental certifications?
• Social:
  • Do you have a code of conduct or ethics policy?
  • Do you comply with labor laws and regulations (e.g., minimum wage, working hours, safety)?
  • Do you have a policy against forced labor, child labor, and discrimination?
  • Do you provide a safe and healthy working environment?
  • Do you support fair labor practices throughout your supply chain?
• Governance:
  • Do you have a corporate governance structure?
  • Do you have a policy on anti-corruption and bribery?
  • Do you have a data protection and privacy policy (GDPR, CCPA compliance)?
  • Do you have a whistleblowing policy?

PART 6: SUPPLY CHAIN TRANSPARENCY & RISK MANAGEMENT 

• Provide a map of your supply chain (from raw material to finished product).
• Do you conduct due diligence on your suppliers?
• Do you have a risk management plan for your supply chain?
• Do you have a business continuity plan?
• Do you have a plan for dealing with supply chain disruptions?

PART 7: DATA PROTECTION & CONFIDENTIALITY 

• Do you comply with data protection regulations (GDPR, CCPA, etc.)?
• Do you have a data privacy policy?
• Are you willing to sign a Non-Disclosure Agreement (NDA)?

PART 8: DECLARATION & ATTACHMENTS

• I certify that the information provided is accurate and complete.
• I authorize [Your Company Name] to verify the information provided.
• Signature:
• Name (Printed):
• Title:
• Date:
• Attachments (Required):
  • Company Profile
  • Business Licenses & Permits
  • Product Catalogs/Brochures
  • Certifications (ISO, etc.)
  • Audited Financial Statements (if applicable)
  • Code of Conduct/Ethics Policy
  • Environmental/Social Policies
  • Data Privacy Policy

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Thank you for your interest in becoming a supplier for Triolink.Asia.

We will carefully review your submission and contact you if your company meets our current sourcing needs. Please note that due to the volume of applications, we may not be able to respond to every submission.

We appreciate your time and effort in completing this form and look forward to the possibility of a successful partnership.

Please submit your form to the contact as below

• Mrs. Loan Ty – CEO
• Email: ceo@triolink.asia
• Subject: SQF + [ your company name] + [Main Product] + [Country]

Warmly,

~Triolink.Asia Team~